1.NAME:
The Committee shall be called the Haggerston West and Kingsland Estates
Development and Management Committee (EDMC).
2.OBJECTIVES:
(a)To provide a forum which will enable full resident participation in the
regeneration of Haggerston West and Kingsland Estates.
(b)To make policies and decisions and to influence other parties involved
in the regeneration of the estates.
(c)The EDMC shall represent the interests of all tenants and leaseholders
in negotiations with the council and potential partners.
3.TERMS OF REFERENCE
- to establish joint tenant and leaseholders forums
- to make recommendations on future management arrangements for the
estate including policies and procedures.
- to make recommendations on refurbishment, design and new building
on the estates
- to monitor progress in the regeneration of the estates.
- to negotiate and recommend schemes with appropriate organisations
and agencies for the regeneration of the estates.
4.MEMBERSHIP AND MEETINGS
- the membership of the EDMC should be representative of all the tenants
and leaseholders living on the estates. Eligibility for membership is
conditional on the person being a resident leaseholder or having a tenancy,
or being the spouse or partner of a tenant or resident leaseholder.
- the membership of the EDMC should be decided by democratic election.
- each of the two estates will have at least 3 representatives on the
EDMC.
- there will be at least one leaseholder on the EDMC
- the EDMC will have no more than 15 members..
- meetings of the EDMC will be held on a regular basis and all members
of the EDMC shall be notified of the time and place of meetings.
- There will be 7 days notice of all EDMC meetings.
- the EDMC shall elect a Chair and Secretary and such officers as they
consider appropriate.
- the business to be discussed at meetings will be notified to the members
by means of an agenda and other business will only be discussed on the
grounds of urgency.
- meetings of the EDMC will be open to all those affected by the proposed
development on the estate and there will be no discrimination against
women, black and other ethnic minorities, lesbians and gay men and people
with disabilities.
- all elected members of the EDMC shall attend meetings on a regular
basis. Every member attending shall sign in the attendance book or other
means supplied for that purpose. Details of attendance and absence and
where provided reasons for absence will be recorded in the minutes of
the proceedings. Members who do not attend three meetings without apologies
for absence can be removed from the EDMC by a majority vote of EDMC.
- the EDMC will have the power to co-opt new members, between General
Meetings, where someone has attended 2 meetings.
- the EDMC has the power to set up sub committees with membership decided
by the EDMC. All sub-committees must report back to the EDMC on the
work they do.
- copies of minutes and reports to be provided to any tenants associations.
5.OTHERS IN ATTENDANCE
(a)Rrepresentatives from the following organisations shall attend at the
request of the
EDMC:
- the Independent Tenants Adviser
- Developer’s Staff and Consultants
- Local councillors.
- London Borough of Hackney staff.
- Other local organisations.
- Representatives of affected groups.
6.ANNUAL GENERAL MEETING
(a)The EDMC shall hold an AGM during April or May of each year. This
is open to all residents of Haggerston West and Kingsland.
(b)At the AGM EDMC members will be elected. The Chair, Secretary, and
any other officer will be elected at the first EDMC meeting following
the AGM.
(c)The AGM will agree a timetable of meetings for the forthcoming year.
(d)Will make any amendments to the constitution.
(e)Any motion passed will then be binding on the EDMC.
(f)There will be 21 days notice of the Annual General Meeting
7. GENERAL MEETINGS
- All tenants and leaseholders will be invited to General Meetings.
- All residents will be given 7 days notice of General Meetings in writing.
- A General Meeting can be called on resolution of the EDMC or by a
petition of 15 residents to the Secretary of the EDMC.
8. VOTING
- Voting at general meetings shall be by a show of hands with each eligible
member having one vote. An eligible member is a Hackney tenant or resident
leaseholder .
- The outcome of the voting will be recorded in the minutes
for that meeting.
- At EDMC meetings only EDMC members can vote.
9.QUORUMS
(a) The quorum for the EDMC shall not be less than 5 members of the elected
EDMC.
(b) The quorum for EDMC general meetings will be 17.
(c)If a quorum has not been achieved after 20 minutes from the time at which
the meeting was proposed to convene, members present will decide whether
to proceed with the meeting, although no decisions can be made. If the quorum
is achieved later the meeting can take decisions.
10.AMENDMENTS TO THE CONSTITUTION
- A signed request, with the wordings for the proposed change(s) must
be submitted to the Secretary at least 14 days prior to the Annual General
Meeting where it will be discussed.
- Proposals for amendments to the constitution can come from the committee
or proposed and seconded from individual members.
- Amendments can be made by a simple majority of those present.
July 29th 1999
|
 |
|
|
|
