CANALSIDE
ESTATES DEVELOPMENT AND MANAGEMENT COMMITTEE
CONSTITUTION

1. NAME:

The Committee shall be called the Estates Development and Management Committee (EDMC).

2. OBJECTIVES:

3. TERMS OF REFERENCE

1. to establish joint tenant and leaseholders forums
2. to make recommendations on future management arrangements for the estate including policies and procedures.
3. to act as a forum for Canalside to consult and obtain views of the tenants and leasholders on the estates.
4. to make recommendations to Canalside on refurbishment, design and new building on the estates
5. to monitor progress in the regeneration of the estates.
6. to negotiate and recommend schemes with appropriate organisations and agencies for the regeneration of the estates.

4. MEMBERSHIP AND MEETINGS

1. the membership of the EDMC should be representative of all the tenants and leaseholders living on the estates. Eligibility for membership is conditional on the person being a resident leaseholder or having a tenancy, or being the spouse or partner of a tenant or resident leaseholder.
2. the membership of the EDMC should be decided by democratic election.
3. each of the three estates will have at least 2representatives on the EDMC.
4. the EDMC will have no more than 15 members..
5. meetings of the EDMC will be held on a regular basis and all members of the EDMC shall be notified of the time and place of meetings.
6. the EDMC shall elect a Chair and Secretary and such officers as they consider appropriate.
7. the business to be discussed at meetings will be notified to the members by means of an agenda and other business will only be discussed on the grounds of urgency.
8. meetings of the EDMC will be open to all those affected by the proposed development on the estate and there will be no discrimination against women, black and other ethnic minorities, lesbians and gay men and people with disabilities.
9. all elected members of the EDMC shall attend meetings on a regular basis. Every member attending shall sign in the attendance book or other means supplied for that purpose. Details of attendance and absence and where provided reasons for absence will be recorded in the minutes of the proceedings. Members who do not attend three meetings without apologies for absence can be removed from the EDMC by a majority vote of EDMC.
10. the EDMC will have the power to co-opt new members, between General Meetings, where someone has attended 2 meetings.
11. the EDMC has the power to set up sub committees with membership decided by the EDMC. All sub-committees must report back to the EDMC on the work they do.
12. copies of minutes and reports to be provided to any tenants associations.

5. OTHERS IN ATTENDANCE

EDMC:

• the Independent Tenants Adviser
• Canalside Staff and Consultants
• Canalside Community Board members.
• Local Councillors.
• London Borough of Hackney staff.
• MHT and CHA staff.
• Other local organisations.
• Representatives of affected groups.

6. ANNUAL GENERAL MEETING

(a)The EDMC shall hold an AGM during May or June of each year. This is open to all residents of Whitmore, Haggerston, East and 37-78 Bryant court.
(b)At the AGM EDMC members will be elected. The Chair, Secretary, and any other officer will be elected at the first EDMC meeting following the AGM.
(c)The AGM will agree a timetable of meetings for the forthcoming year.
(d)Will make any amendments to the constitution.
(e)Any motion passed will then be binding on the EDMC.

7. GENERAL MEETINGS

1. All tenants and leaseholders will be invited to General Meetings.
2. All residents will be given 21 days notice of General Meetings in writing.
3. Any motions for a GEneral Meeting must be sent to Secretary 14 days before the meeting.
4. Any motions received by the Secretary must be sent to all tenants and leaseholders 7 days before the General MEeting.
5. A General Meeting can be called on resolution of the EDMC or by a petition of 15 residents to the Secretary of the EDMC.

8. VOTING

1. Voting at general meetings shall be by a show of hands with each eligible member having one vote. An eligible member is a Hackney tenant or resident leaseholder .
2. The outcome of the voting will be recorded in the minutes for that meeting.
3. At EDMC meetings only EDMC members can vote.

9. QUORUMS

10. AMENDMENTS TO THE CONSTITUTION

1. A signed request, with the wordings for the proposed change(s) must be submitted to the Secretary at least 28 days prior to the Annual General Meeting where it will be discussed.

Amendments can be made by a simple majority of those present.

May 12th 1999